10 Values IT Project Management Companies Provide You

IT Project Management Companies

10 Values IT Project Management Companies Provide You

What Are IT Project Management Companies?

IT Project Management Companies are typically managed IT services organizations that take on the process of planning, organizing, and overseeing information technology (IT) projects and goals for enterprise-level businesses.

IT Project Management Companies usually concentrate their IT Project Management Services in certain areas because IT Projects can cover a wide range of needs from network installation to software development. Having the partner with the right set of specializations to handle the project management for IT within your business is crucial to your success and an essential component in maximizing ROI for your network upgrades, cloud computing, business analytics initiatives or any other IT project your organization decides to outsource.

Before you continue, please take a moment to explore more information on our IT Project Management Services along with various case studies covering details on how as one of the top global IT project management companies, we assisted in improving leading organization’s technology strategy at their branches, clinics, stores, and restaurants.

IT Project Management Services


Nick-H-Kamboj

Nick H. Kamboj, CEO of Aston & James, LLC, (Twitter @nkamboj) shares his thoughts on each of these 10 values, along with other experts in the area of IT project management below.

Bio: Nick H. Kamboj was a past executive at Microsoft, Xerox, and Accenture. He has authored technology books and served as a technical expert witness in Civil Litigation.  Currently CEO of two corporations. Former Business School Technology faculty at U of Chicago Booth School of Business. Degrees from Harvard, U of Chicago, Northwestern, London School of Economics, UW-Madison.

(Guest authors are in no way affiliated with Comm-Works)

10 Values that IT Project Management Companies bring to your organization:

  1. Consolidated Vendors, Contractors, and Resellers
  2. Reduced Billing Issues
  3. Improved Coverage
  4. Reduced Procurement Headaches
  5. Standardized, Improved Business Processes and Quality
  6. Reduced Budget / Improved ROI
  7. Reduced Time / Increased productivity
  8. Consistent Project Delivery / Improved project success rate
  9. Single-Source Deployment & Installation
  10. LifeCycle Management

1. Utilizing Distributed Networks – Consolidated Vendors, Contractors, and Resellers

By using IT project management companies (IPMC), an organization can benefit from the IPMC’s distributed network of human resources and organizations which can supplement an organization’s resources to provide technical oversight, program management as well as project management related activities. – Nick H. Kamboj

2. Reduced Billing Issues

One of the other values which IT project management companies provide is the ability to serve as a central management company for many different vendors and manage the billing for each of the companies. The result is a consolidated set of financial statements and invoices which have all the various financial information from the multiple vendors in clear and easy to digest format for review, which provides for faster approval. Also, as the IPMC is managing the financial relationship with multiple vendors, any billing issues or financial payment issues are being handled directly by the IPMC and the respective vendors. – Nick H. Kamboj

Installation Project Management Electronic Retailer

Installation, Project Management and Support Services for an Electronic Retailer

3. Improved Coverage

With IT project management companies, there is improved coverage across all aspects of a client’s organization. For example, if an IPMC is retained, they will have increased resources, such as technical program managers as well as technical program managers who may be placed across an organization and who will continue to communicate with one another on challenges that they see across the organization. Furthermore, with many project and program managers from the IPMC, they will best be able to re-organize themselves accordingly to best address any issues, such as leadership gaps or facilitation of resource voids. – Nick H. Kamboj

[You may also like… HOW TO AVOID THE 3 MOST COMMON NETWORK MIGRATION HEADACHES]

4. Reduced Procurement Headaches

When an IPMC is retained, it is much easier for the procurement arm of an organization to manage one IPMC as opposed to managing many separate vendors. This leads to a considerable reduction in vendor management overhead and time spent by the procurement organization managing, multiple vendors. – Nick H. Kamboj

5. Standardized, Improved Business Processes and Quality

Cerila-Gailliard

Cerila Gailliard, Owner of OYS LLC – LinkedIn

Improved Project Success Rate

Projects continue to fail even when companies are using various project management methodology. The question is why? There are three areas of project management which are problematic for project managers, 1. Requirements 2. Change and 3. Communication.

When it comes to requirements, I continually find lack of documentation, lack of clear requirements, lack of collaboration with the client and missing requirements altogether. This is why it is vital requirements are documented, track and reviewed at every step of the project. I have never managed a project where change has not happened. There will always be some type of change either small or change on a larger scale. The best way to deal with change is to determine, at the start of the project, how changes will be dealt with when they occur. Communication is the life line of a project. If project managers can not communicate effectively to all the different stakeholders, you will have a project in disarray and individuals taking matters in their own hands. For communication to be effective, communication should always be collaborative and ensure there is a purpose associated with every communication which is sent out to the project team.

When companies hire me to get their project on track, I first review the requirements, changes, and communication at the start of my assessment. Most of the time, I can trace back where the project went wrong from these three areas. To improve the project success rate, it is essential project managers manage all three areas very closely to ensure a successful outcome.

Bio: Cerila Gailliard holds a Project Management Professional (PMP)® certification from the Project Management Institute, and Certified ScrumMaster® (CSM) through Scrum Alliance as well as Bachelor of Science in Business Information Systems from the University of Phoenix. Cerila Gailliard is the owner of OYS LLC which helps businesses advance their ambitious project goals through project management to maximize business resources and increase project profitability.

By retaining an IPMC, standard business processes or templates are provided, which were developed upon the many client experiences the IPMC has had. As a result, it will be easier for a client to implement these business processes as they are most likely industry best practices which will require much less modification of processes, had an organization not retained an IPMC.

IT Project Management Optical Retail

IT Project Management for Optical Retailer

6. Reduced Budget / Improved ROI

By retaining an IPMC, an organization can negotiate a better and more competitive contract, which will allow for initial cost savings as well as a subsequent reduction in operating budgets. As an IPMC is retained, there will be inherently improved ROI as current company employees will have more time to focus on their day to day activities, while the IPMC addresses any utilization overages. – Nick H. Kamboj

7. Reduced Time / Increased Productivity

Ben Aston

Ben Aston, Founder at The Digital Project Manager – Follow on Twitter @thedigitalpm

Handling Difficult Converstations

I like to say that running a project without good project management is a false economy. At first, it may seem like a large, unnecessary expense—especially when projects run fairly smoothly. However, the value of project management becomes especially clear when things don’t go according to plan. Good project management not only helps to mitigate risks in the first place, but to effectively handle the difficult conversations and negotiations that come up when discoveries, changes, and delays enter the picture. Yes, project management can benefit organizations by standardizing your processes and reducing your time to delivery, but it also plays a role in righting the ship when it goes belly-up—an important role that helps your organization forge strong, long-lasting relationships.

Bio: Ben Aston, a digital project manager and founder of The Digital Project Manager, the largest online resource for digital project managers. I’ve been in the industry for over 15 years at top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from video virals to CMS, flash games, banner ads, eCRM and eCommerce sites across automotive, utility, FMCG, and consumer electronics brands.

Nikolay Tsonev

Nikolay Tsonev, Digital Marketing Professional at Kanbanize – Follow on Twitter @KanbanizeInc

Visualize the Workflow

Modern day technology can seriously increase productivity while reducing the time for which projects are being processed. This could be done by using a proven management methodology such as Lean. The main idea of the concept is that project managers should always focus on identifying value first and proceed to stream mapping it after that. Then, they need to create a stable workflow, integrate a pull approach within their team and finally continuously improve the process that has been set up.

In order all of this to be done, the workflow needs to be visualized. Fortunately, there is a method within the Lean methodology called Kanban, that allows you to do just that. The Kanban method represents a management board (also called a Kanban board) that allows project managers to visualize their workflow, see what their team members are working on and optimize their processes accordingly.

Once the workflow is visualized, project managers will be able to break down big initiatives into smaller tasks and keep track of them. This will contribute to the creation of a smooth workflow which will make it easier for teams to process their tasks. The result will be reduced project delivery times.

Using a physical board will allow you to do a few of those things to some extent. However there are technologies that can automate and simplify the entire process. A digital Kanban board, for example, will give you the advantage to use artificial intelligence and gather data about your workflow so you can optimize it accordingly.

Besides reducing time, the Kanban method can also increase your team’s productivity. To do this, allow your team members to pull tasks on their own but make sure you control this process through setting up Work In Progress Limits (WIP Limits).

Here also comes the effectiveness of a software solution. With the help of an online Kanban board, it will be easier for your team to pull and move tasks (which are in the form of cards) through the workflow. You can also limit their work efforts, so they don’t get overburdened and use time tracking to measure their productivity. The result of this will be twofold.

First, you will create an environment of shared leadership which will make your team members more engaged in the work process. Second, you will make sure that they start new work only when they can do so. As a result, your colleagues will be less overloaded with work which will eliminate the issues of multitasking. Once this is done, their productivity and efficiency levels will rise significantly.

Bio: Nikolay is a digital marketing professional and a Kanban expert at Kanbanize who delivers content on topics such as leadership, productivity and project management. Nick is passionate about entrepreneurship, consulting and growth hacking. Most of his time is spent either in the gym or playing football.

By hiring IT project management companies, a client’s resources can be augmented with additional qualified management resources which will reduce the time for project delivery as other client resources will not be overloaded with the additional responsibilities required for any change efforts, as the resources of the IPMC will be used. – Nick H. Kamboj

8. Consistent Project Delivery / Improved Project Success Rate

IT project management companies will provide a set of experienced resources which have had experiences in many clients and as a result understand the challenges which clients will face about a similar situation. As a result, this experience will make for more consistent project delivery. An IPMC alleviates employee burnout and provides for external frameworks which guide complex projects more efficiently, and as a result, there is an improved ROI for delivery. – Nick H. Kamboj

IT Project Management Engineering Firm

IT Project Management for Engineering Firm

9. Single-Source Deployment & Installation

IT project management companies have many network connections and alliances with various technology vendors. As a result of the IPMC network, they can leverage the best technology partners who will be able to manage deployments and installations effectively. – Nick H. Kamboj

10. LifeCycle Management

IT project management companies either have IT LifeCycle Management Services or can integrate their LIfeCycle Management with a client organization’s proprietary LifeCycle Management. – Nick H. Kamboj

[Check it out… IT LIFECYCLE MANAGEMENT SERVICES OVERVIEW – PDF]

Conclusion

Technology projects always have a lot of moving parts. Many of the items at hand present factors and challenges that organizations are not always able to control or have the internal resources to properly control.

Customized IT Project Management Services provides an important component for your technology projects. IT project management companies provide a single point of contact to ensure they pave the way for major hurdles and speed bumps in delivering your project on time, within scope, and on budget.

Explore more information about Comm-Works’ IT project management services in this one-page overview:

Comm-Works IT Project Management

Comm-Works IT Project Management

Matthew Dahly

Marketing Content Specialist at Comm-Works

Matthew currently serves as the Marketing Content Specialist for Comm-Works. He possesses experience in the marketing and communications space, and has worked in a variety of fields including technology, health, and franchising. He holds his Bachelor of Science in Marketing and Mass Communications from St. Cloud State University in MN and in his spare time, you’ll find him swimming, cooking, and spending time outdoors.

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